CONSTITUTION and BY-LAWS
NAME AND OBJECTIVES
Section 1. The name of the Club shall be the Italian Greyhound Club of Greater Houston.
Section 2. The objectives of the Club shall be:
a) to encourage and promote the breeding of purebred Italian Greyhounds and to do all things possible to bring their natural qualities to perfection.
b) to urge members and breeders to accept the standard of the breed as approved by the American Kennel Club as the only standard of excellence by which Italian Greyhounds shall be judged.
c) to do all in its power to protect and advance the interest of the breed and to encourage sportsmanlike competition at dog shows.
d) to conduct sanctioned matches and specialty shows under the rules of the American Kennel Club.
e) to support Italian Greyhound rescue efforts whenever or wherever possible.
Section 3. The Club shall not be conducted nor operated for profit and no part of any profits or remainder from dues or donations to the Club shall inure to the benefit of any member or individual.
Section 4. The members of the Club shall adopt, and may from time to time, revise such By-Laws as may be required to carry out the above stated objectives.
Section 1. ELIGIBILITY. There shall be three categories of membership available to individuals sixteen years of age and older; voting, honorary lifetime, and associate. There is also a category of membership for individuals between the ages of eight and sixteen titled junior membership.
a) Voting Members shall be dues paid members and in good standing with The American Kennel Club and, who subscribe to the purposes of this Club.
b) Honorary Lifetime Members may also be voting members by fulfillment of the requirements for voting membership. Honorary Lifetime Memberships will be awarded in commendation for outstanding deed or accomplishments for the good of the breed, or the welfare of this Club.
c) Associate Memberships are offered at lesser dues to those who desire all rights, privileges and responsibilities, with the exceptions of holding office or voting.
d) Junior Membership. There shall be a category of membership open to boys and girls over 8 years of age and under 16 years of age and will be called Junior Membership. Junior memberships will be open to boys and girls showing Italian Greyhounds, who are interested in Junior Showmanship, and who are in good standing with The American Kennel Club and who subscribe to the purposes of this Club.
e) Each voting member shall be required to attend a minimum of one meeting per year and if he/she fails to do so, his/her membership reverts to an associate status.
f) An associate member who attends one meeting during the year, may renew his/her membership the following year as a voting member by paying the assessed dues.
g) While membership is to be unrestricted as to member’s residence, the Club's primary purpose is to be representative of the breeders, exhibitors and owners in the greater Houston (MSA) area.
Section 2. DUES. Voting membership dues shall not be less than $20.00 nor more than $30.00 per person per year; payable on or before the first day of July of each year. New members elected after May shall not be charged dues until July. No dues are required from honorary lifetime members who desire no voting privileges. Dues for associate membership shall be $10.00 per year. Junior membership dues shall be $5.00 per year. No member may vote whose dues are not paid for the current year. The treasurer shall send a statement of dues for the ensuing year to each member.
Section 3. ELECTION TO MEMBERSHIP. Each applicant for membership shall apply using an application for membership as approved by the Board of Directors, and which shall provide that the applicant agrees to abide by these Constitution and By-Laws and rules of the American Kennel Club. The application shall state the name, address, and occupation of the applicant and shall carry the endorsement of two members. Accompanying the application, the prospective member shall submit dues and initiation fee payment for the current year.
All applications are to be filed with the Corresponding Secretary and each application shall have pertinent information disseminated to the membership via USPS/email or any other appropriate means by the Corresponding Secretary within 30 calendar days of receipt of the application. At the next meeting following receipt and dissemination, the application will be voted on and affirmative votes of 3/4 of the members present and voting at that meeting shall be required to elect the applicant to membership.
Applicants for membership who have been rejected by the Club may not re-apply within six (6) months after such rejection.
Honorary Lifetime Member nominations may be proposed by the Board of Directors, or by written petition addressed to the Secretary signed by twenty percent (20%) of the membership in good standing. Nominations proposed by such petition shall be considered by the Board of Directors at the next special or regular board meeting and submitted by the Secretary to the members with recommendations of the Board for a vote at the next regular Club meeting. Honorary Lifetime Memberships must receive acceptance by a 2/3 vote of the members present and voting.
Section 1. ANNUAL MEETINGS. The Annual meeting of the club shall be held during the month of July each year, within the Greater Houston Area, at a place and time designated by the Board. Notice of the Annual meeting shall be made by the Secretary to each member by one of the following means: 1) electronic mail at least fourteen days in advance of the meeting. 2) facsimile transmission at least fourteen days in advance of the meeting. 3) regular mail post marked at least fourteen days in advance of the meeting. The quorum for the annual meeting shall be a majority of the members present at the meeting and in good standing.
Section 2. REGULAR MEETINGS. Four regular meetings, (which includes the annual meeting), of the Club shall be held each year, within the Greater Houston Area, at a place, date, and time designated by the Board or action of the Club. Notice of the Regular meetings shall be made by the Secretary to each member by e-mail, fax or regular mail at least fourteen (14) days in advance of the meeting. The quorum for such meeting shall be the same as that for the Annual meeting.
Section 3. SPECIAL MEETINGS. Special meetings of the Club may be called by the President, or by a majority of the members of the Board who are present at a Board meeting. Notice of a Special meeting shall be made by the Secretary to each member by phone, fax or e-mail at least five days in advance of the meeting, and said notice shall state the purpose of the meeting. No other Club business may be transacted during this meeting. Such meetings shall be held within the Greater Houston Area at a date, place and time as appointed by the President or the Board, whichever has called the meeting. Special meetings may also be called for by a written petition of not less than twenty-five percent (25%) of the members in good standing of the Club, and submitted to the Secretary, who shall notify the members within two (2) weeks after receipt of such petition. The quorum for a Special meeting shall be the same as that for the Annual meeting.
Section 4. BOARD MEETINGS. The first meeting of the Board shall be held as soon as possible following the annual election. All meetings of the Board shall be held at such times and places as are designated by the President or a majority vote of the Board. Board meetings are open to all members for observation. General members may not participate or interrupt the meeting unless asked by the Board to do so. By a majority vote the board may call for an executive session and conduct sensitive business such as discipline and membership matters without observers present. Written notice of such meetings shall be mailed by the Board Secretary to each member of the Board and the general membership, at least fourteen (14) days prior to the date of the meeting. The quorum for such a meeting shall be a majority of the Board. The Board of Directors may conduct its business by mail, phone, fax or e-mail through the Secretary.
DIRECTORS AND OFFICERS
Section 1. BOARD OF DIRECTORS. The Board of Directors shall be comprised of the President, First Vice-President, Second Vice-President, Recording Secretary, Corresponding Secretary, Treasurer and not less than three (3) nor more than eight (8) other members. They shall be elected to one (1) year terms at the Club's annual meeting as provided in Article IV, and shall serve until the successors are elected. General management of the Club's affairs shall be entrusted to the Board of Directors. If the Board deems there is insufficient Club activity to warrant a Second Vice-President and/or a Corresponding Secretary, the position(s) may remain vacant. In the event one or both of these positions are vacant, the President may assign the duties of those vacant positions to other officers.
Section 2. OFFICERS. The Club's officers, consisting of the President, First Vice-Presicent, Second Vice-President, Secretary and Treasurer shall serve in their respective capacities both in regard to the Club and its meetings and the Board and its meetings. No office may be held by the same person for more than two (2) consecutive years except the offices of the Secretary, Treasurer and Second Vice-President; whose tenure shall be exempt from this specific term limit.
a) The President shall preside at all meetings of the Club and of the Board, and shall have the duties and powers normally related to the office of President in addition to those particularly specified in these By-Laws.
b) The First Vice-President shall have the duties and exercise the powers of the President in case of the death, absence or incapacity of the President.
c) The Second Vice-President shall have, in the absence, incapacity or death of the First Vice-President, the duties and exercise the powers of the First Vice-President. The Second Vice-President shall have the duties of a Specialty coordinator and shall be responsible for submitting all Specialty applications to AKC Event Plans, and shall be responsible for providing the specialty chairpersons with the Club's guidelines for hosting a Specialty Event and perform other essential duties associated with those events.
d) The Recording Secretary shall keep a record of all meetings and official actions and business of the Club and of the Board of Directors.
e) The Corresponding Secretary shall be responsible for the official roster of members, copy of the Constitution and By-Laws, and all correspondence both with the general public and within the Club.
f) The Treasurer shall collect and receive all monies due or belonging to the Club. S/he shall deposit all monies in a bank satisfactory to the Board of Directors in the name of the Club and shall make all disbursements in the name of the Club as may by approved by action of the Board of Directors or vote of the Club members. S/he shall render accounting of all monies received and expended at each meeting of the Club and Board.
g) The Delegate to the Italian Greyhound Club of America shall represent the Club in all matters which relate to the Italian Greyhound Club of America. Delegate must be a member in good standing of the Italian Greyhound Club of America.
Section 3. VACANCIES. Any vacancies occurring on the Board or among the officers during the year, shall be filled until the next annual election by a majority vote of all the members of the Board at its first meeting following the creation of such vacancy. The vacancy in the office of the President shall be filled automatically by the Vice-President, and the resulting vacancy in the office of Vice-President shall be filled by the Board.
VOTING, CLUB YEAR, ANNUAL ELECTION, NOMINATIONS
Section 1. VOTING. At any Club meeting, voting shall be limited to those members in good standing, who are present at the meeting. A two-thirds (2/3) majority vote shall be required to reverse any previous Club Action. Voting by proxy shall not be permitted.
Section 2. Fiscal YEAR. The fiscal year of the Club shall begin on the first day of January and end on the last day of December of each year.
Section 3. ANNUAL ELECTION. At the Annual meeting the election of Officers and Directors shall take place. The person receiving the largest number of votes for each position shall be declared elected. The officers take office immediately upon the conclusion of the election and each retiring officer shall turn over to his successor in the office all properties and records relating to that office.
Section 4. NOMINATIONS. A nominating committee shall be appointed by the President and/or Board of Directors before the Annual Meeting.
a) A nominating committee shall be appointed by the President and/or Board of Directors and notified of their selection on or before the first day of October each year. The nominating Committee shall consist of three (3) committee members and two (2) alternates, all members in good standing. The Board shall name a committee chairperson, and it shall be her/his duty to call a committee meeting on or before April 15th. The so nominated slate of Officers and Directors shall be published in the Club meeting notices prior to the July meeting. All nominees shall signify verbally or in writing their willingness to accept the position if elected.
b) Additional nominations may be made by written petition, addressed to the Secretary and received at her/his regular address on or before June 1st, signed by two (2) members and accompanied by the written acceptance of such additional nominees.
c) No person shall be a candidate for more than one (1) office, except in the case of serving as a Delegate.
d) Nominations cannot be made at the Annual Meeting, nor any manner other than as provided in this section.
Section 1. The President may, each year, appoint standing committees to advance the work of the Club in such matters as dog shows, trophies, annual prices, membership and other fields which may be served by committees. The action of all such committees shall be subject to the final authority of the Board.
Section 1. AMERICAN KENNEL CLUB SUSPENSION. Any member who is suspended from the privileges of the American Kennel Club, shall be automatically suspended from this Club for a like period of time.
Section 2. CHARGES. Any member may bring charges against a member for alleged misconduct prejudicial to the best interests of the Club or the breed. Written charges with detailed specifications must be filed in duplicate with the Secretary together with a deposit of $25.00 which shall be forfeited if such charges are not sustained by the Board or a committee following a hearing. The Secretary shall promptly send a copy of the charges to each member of the Board, or present them at a Board meeting. The Board shall first consider whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interests of the Club or the breed. The Board may refuse to entertain jurisdiction. If the Board entertains jurisdiction of the charges, it may fix a date of a hearing by the Board or a Committee of not less than three (3) members of the Board, not less than three (3) weeks nor more than six (6) weeks thereafter. The Secretary shall promptly send one (1) copy of the charges to the accused member by registered mail together with notice of the hearing and an assurance that the defendant may personally appear in her/his own defense and bring witnesses, if s/he wishes.
Section 3. BOARD HEARINGS. The Board or Committee shall have complete authority to decide whether legal counsel may attend the hearing, but both complainant and defendant shall be treated uniformly in that regard. Should the charges be sustained after hearing all evidence and the testimony presented by complainant and defendant, the Board or Committee, as the case may be, by a majority secret ballot of those present may suspend the defendant from all privileges of the Club for not more than six (6) months from the date of the hearing or until the next club meeting. And, if it deems that punishment insufficient, it may also recommend to the membership that the penalty be expulsion. In such case, the suspension shall not restrict the defendant's right to appear before his fellow members at the ensuing meeting of the Club which considers the Board's or Committee's recommendation. Immediately after the Board or Committee has reached a decision, its findings shall be put in written form and filed with the Secretary. The Secretary in turn, shall notify each of the parties of the Board's or Committee's decision and penalty, if any.
Section 4. EXPULSION. Expulsion of a member from the Club may be accomplished only at a meeting of the Club following a Board hearing and upon the Board's recommendation as provided in Section 3 of this Article. The defendant shall have the privilege of appearing in her/his own behalf, though no evidence shall be given at this meeting. The President shall read the charges and the Board's findings and invite the defendant, if present, to speak on his own behalf. The members shall then vote by secret ballot on the proposed expulsion. A two-thirds (2/3) vote of those present and voting at the time of the meeting shall be necessary for expulsion. If expulsion is not so voted, the Board's suspension shall stand.
Section 1. AMENDMENTS PROPOSED. Amendments or changes to the constitution and By-Laws may be proposed by the Board of Directors or by written petition addressed to the Secretary and signed by twenty percent (20%) of the members in good standing. All proposed amendments or changes must be submitted to the membership in writing at least twenty (20) days prior to the meeting at which a vote is to be taken.
Section 2. VOTE REQUIRED FOR PASSAGE. The Constitution and By-Laws may be amended at any Club meeting. The favorable vote of two-thirds (2/3) of the members in good standing present at the meeting shall be required for passage.
ORDER OF BUSINESS
Section 1. CLUB MEETINGS. At the meeting of the club, the order of business shall be:
Minutes of the Last Meeting
Report of the President
Report of the Secretary
Report of the Treasurer
Report of the Committees
Election of Officers (Annual Meeting)
Installation of New Officers (Annual Meeting)
Election of New Members
Updated 9 January 2010